This is a part time opportunity and wage is based on experience!

Downs is a village in McLean County, Illinois with a population of approximately 1,201 residents. The Village of Downs provides services, including police protection, water distribution, sewer services, snow removal, building inspections, licenses and permits, and the construction and maintenance of Village streets, streetlights, water and sewer lines, and other infrastructure.

GENERAL PURPOSE

The Village Treasurer is responsible for overseeing and performing all duties of the Finance department with the assistance of the part-time assistant treasurer on a daily basis. The Village Treasurer is the budget officer and the TIF administrator. The Treasurer’s tasks include preparing monthly and annual financial statements, supervising accounts payable, running biweekly payroll, performing human resource functions, leading the tax levy process, overseeing the annual audit, investing funds, and complying with state and federal reporting.

The nature of the work performed requires that the Village Treasurer establish and maintain effective working relationships with other Village employees, the Village Board of Trustees, Village Attorney, vendors, bankers, external auditors, state and federal officials, and the public.

SUPERVISION RECEIVED

The Treasurer works under the supervision of the Finance Trustee with direction from the Village President (Mayor) and/or Finance Committee.

SUPERVISION EXERCISED

The Treasurer supervises the part-time assistant treasurer (if applicable).

ESSENTIAL DUTIES AND RESPONSIBILITIES

• As budget officer, oversees the development and creation of the entire Village budget and each fund’s individual annual budgets
• As TIF Administrator, identifies TIF-eligible transactions, transfers funds, reports to the TIF Joint Review Board, and submits annual TIF reports to the state of Illinois 
• Attends monthly Village Board of Trustee meetings and reports to the Board of Trustees 
• Creates monthly financial reports at the Village and fund level 
• Reconciles balance sheet accounts 
• Oversees the accounts payable system 
• Processes payroll biweekly 
• Files federal and state payroll tax reports biweekly, quarterly, and annually 
• Invoices customers monthly 
• Plans, directs, and administers the accounting system for the Village 
• Oversees the Village’s debt management, works with local banks to obtain competitive equipment loans, analyzes debt capacity, and determines debt payment strategies 
• Works closely with the external audit firm to ensure the completion of a timely audit. 
• Provides recommendations and advice to the Mayor, Village Board, and other Village staff 
• Update the GATA website that monitors grant activity for Village of Downs’ grants 
• Assist in completing grant applications and reports 
• Attends continuing education institutes, workshops, and seminars